Accounts Payable Administrator

  • Location:Ruislip
  • Job Industry:Accountancy
  • Reference:LM356
  • Job Type:Part Time
  • Skills:Accounts Payable Administrator
  • Salary:Up to £21000 per annum

  • Part Time
  • Ruislip
  • Posted 6 days ago

Accounts Payable Administrator required by a business based in Ruislip. The role of the Accounts Payable Administrator is to ensure the accurate management of the ledgers and timely payment of invoices and expenses, investigating queries with suppliers and internal colleagues. The Accounts Payable Administrator will follow a systematic process, ensuring all ledgers are up to date to achieve departmental and business objectives. This role is available on either a part time basis (8.30 to 2.30) or full time.


  • Receive, check and process invoices in Concur, following the correct approval levels as set by the company
  • Ensure all invoices in Concur are approved in a timely manner
  • Extract approved invoices from Concur and process invoices in Microsoft Dynamics AX
  • Ensure all invoices are processed within the deadlines for month end
  • Ensuring invoices for Stock are received and processed with the temporary purchase account cleared down for month end
  • Check and review all employee business expense claims in Concur against the company policies
  • Extract approved expenses from Concur and process in Microsoft Dynamics AX
  • Manage weekly payment runs to include all invoices and expenses falling due
  • Produce the bank payment files for checking and approving
  • Ensure supplier accounts are cleared down, and any outstanding balances are queried
  • Check and reconcile any statements received against AX
  • Set up new suppliers as requested, ensure bank details are verified
  • Administration of American Express corporate cards
  • Deal with vendor queries
  • Any adhoc tasks required by manager

Qualifications & Skills Level:

  • Experience in Accounts Payable (2 years or more)
  • Understanding of basic book keeping, accounts payable principles and enough understanding of accounting concepts to properly code invoices/expenses
  • To understand and comprehend financial records
  • Data entry
  • Working with multiple currencies
  • A basic understanding and knowledge of VAT (UK and EC)
  • Systems: Concur, Microsoft Dynamics AX (preferable) or another ERP and Excel
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