JOB ADVERTISEMENT

Job Title: Assistant Book Keeper

Reporting to: Office Manager

Department: Head Office

Location: West London

About the role:

We are looking for a full-time professional and reliable assistant bookkeeper who has experience, preferably within the construction industry. Good communication skills (internal, external, written & oral)

You will be working on your own and as part of a team and will be required to maintain all accounts procedures and assisting the office manager to ensure the office runs smoothly with administrative duties.

Responsibilities

• Processing Sale and Purchase ledger Invoices.
• Bank & Credit Card Reconciliation
• Maintaining and producing cash flow analysis
• Must Have strong knowledge of VAT and CIS for submitting to HMRC
• Preparing all labour timesheets for management sign off

• Liaising with site personnel, clients, suppliers and subcontractors
• Assisting in preparing year end accounts.
• Monitor Cash Flow / preparing Traial balances and supporting schedules.

• Project Costing
• Registering & Verifying New suppliers and Sub- Contractors onto system.
• General ad-hoc administration
• Working closely with the Office Manager ensuring the smooth running of the office

• Ensuring all files are kept up to date, presentable and archived as needed

• Processing invoices on Sage 50 accounting software, allocating charges to the correct project Processing both sales and purchase ledger Invoices

Attributes:

To be successful in this role you will need to be AAT Level 3 or higher qualified, IT literate and able to communicate confidently with employees, customers and subcontractors

• Strong knowledge of Office IT Systems (including MS Office (Excel, Word), MS Outlook E-mail and Sage 50
• Able to meet deadlines
• Excellent organisational skills
• Ability to multi-task is essential

• Professional telephone manner essential
• Proactive and can use own initiative and multitask in a busy workplace

• Attention to detail
• Good communication skills both written and oral.

Salary: £30k – £40k

Experience:

• Accounts & Administration:
• Construction Industry: 1 year (Preferred)

Licence:

• Driver’s License (Optional)